10 Best AI Meeting Assistants of 2026

1. 1

   Fireflies.ai

   An AI notetaker that joins Zoom, Google Meet and Teams calls to transcribe, summarize and search conversations.

   9.1overall

   An AI notetaker that joins Zoom, Google Meet and Teams calls to transcribe, summarize and search conversations.

   Best forTeams that want a widely used notetaker with a free tier and a low annual Pro seat.

   Adoption data

   20 millionFireflies.ai said in June 2025 that it served more than 20 million people and more than 500,000 organizations, with users at 75 percent of Fortune 500 companies.

   Fireflies.ai, Fireflies reaches $1 billion valuation, partners with Perplexity to bring real-time web search to meetings (2025): “Serving 20+ million people and 500,000+ organizations, Fireflies has processed over 2 billion meeting minutes with users at 75% of Fortune 500 companies.”

   Fireflies.ai records and transcribes calls on Zoom, Google Meet, Microsoft Teams and other platforms, then produces summaries, action items and a searchable archive. Its free plan already includes unlimited transcription in more than 100 languages, though storage stops at 400 minutes per team and AI summaries are limited. Pro, at $10 per seat per month on annual terms or $18 monthly, lifts summaries to unlimited, adds video recording and 8,000 minutes of storage per seat, and opens every integration. Business at $19 adds unlimited storage, conversation intelligence and team analytics. The company says it serves more than 20 million people across 500,000 organizations, which is the largest figure published by any standalone notetaker on this list. Watch the recording limits: Free and Pro stop at 2 hours per meeting. Buyers in regulated industries should also note that HIPAA compliance, SSO and SCIM sit in the $39 Enterprise tier, which is sold on annual terms only.

   Strengths

   • +Free plan includes unlimited transcription
   • +Pro costs $10 per seat per month on annual billing
   • +Largest published user count among the standalone notetakers here

   Limitations

   • −Free plan caps storage at 400 minutes per team
   • −Free and Pro record up to 2 hours per meeting
   • −SSO, SCIM and HIPAA compliance are reserved for the $39 Enterprise tier

   SummaryFireflies.ai is the best all-round pick for teams that want broad platform coverage, a real free tier and a low paid seat. Choose Business if you need unlimited storage or team analytics.

2. 2

   Otter.ai

   A live transcription and AI meeting agent for Zoom, Microsoft Teams and Google Meet.

   9.0overall

   A live transcription and AI meeting agent for Zoom, Microsoft Teams and Google Meet.

   Best forIndividuals and small teams that want live transcripts at the lowest verified paid price.

   Adoption data

   25 millionOtter.ai said in March 2025, when it announced passing $100 million in annual recurring revenue, that it had more than 25 million users worldwide.

   Otter.ai, Otter.ai Breaks $100M ARR Barrier and Transforms Business Meetings Launching Industry-First AI Meeting Agent Suite (2025): “With over 25 million global users and a diverse customer base, from individuals to teams and startups to Fortune 500 companies, Otter.ai continues to experience explosive growth”

   Otter.ai started as a live transcription app and now sells itself as an AI meeting agent that joins Zoom, Microsoft Teams and Google Meet calls. The free Basic plan gives 300 monthly transcription minutes, live transcription, speaker identification and AI Chat across meetings. Pro costs $8.33 per user per month on annual billing, the lowest verified paid price in this list, and adds 1,200 in-app recording minutes, advanced templates, unlimited storage, team vocabulary and Salesforce, HubSpot and Zapier integrations. The catch is that Pro meetings stop at 90 minutes and a Pro workspace holds 5 billed users, so growing teams will land on Business at $19.99, which raises the meeting limit to 4 hours and joins 3 meetings at once. Otter.ai reported more than 25 million users in March 2025, second only to Fireflies.ai among the standalone tools here. Enterprise buyers get SSO, SCIM, an API and a HIPAA add-on.

   Strengths

   • +Lowest verified paid price on this list at $8.33 per user per month annually
   • +Free plan includes 300 monthly transcription minutes
   • +Business plan joins 3 concurrent meetings

   Limitations

   • −Pro caps meetings at 90 minutes and 1,200 in-app recording minutes
   • −Pro workspaces are limited to 5 billed users
   • −SSO, SCIM and the HIPAA add-on require Enterprise

   SummaryOtter.ai is the cheapest verified way to get live AI transcripts with CRM integrations. Budget for Business if meetings regularly run past 90 minutes.

3. 3

   Fathom

   An AI notetaker with unlimited free recordings, instant call summaries and team workspaces.

   8.8overall

   An AI notetaker with unlimited free recordings, instant call summaries and team workspaces.

   Best forTeams and individuals that want the most generous free plan before they pay.

   Adoption data

   500K+Fathom's website says the product is used at more than 500,000 companies.

   Fathom, Fathom AI Notetaker (2026): “Used at 500K+ companies”

   Fathom's free plan is the most generous on this list: unlimited recordings and transcriptions, instant AI call summaries, clips, playlists and search across calls, with a choice of a meeting bot or bot-free capture in beta on Mac. Paying unlocks advanced summaries and AI action items. For groups, the Team plan costs $15 per user per month on annual billing with a 2 user minimum, and adds a shared workspace with folders, comments and playlists, trackers, team-wide search and HIPAA compliance under a standard BAA. Business at $25 per user annually syncs fields back to the CRM after each call, groups calls by deal and adds coaching metrics and AI scorecards. Integrations cover Asana, ChatGPT, Claude, HubSpot, Salesforce and Zapier, plus a public API and MCP. Fathom says it is used at more than 500,000 companies, though that is a website claim without a date. Every paid plan carries a 90 day guarantee.

   Strengths

   • +Free plan has no recording or transcription cap
   • +Team plan includes HIPAA compliance with a standard BAA
   • +90 day guarantee on paid plans

   Limitations

   • −Team plan requires at least 2 users
   • −CRM field sync needs Business at $25 per user annually
   • −Adoption figure is a website claim rather than a dated release

   SummaryFathom is the best choice for teams that want to run a long free pilot before paying. Its Team plan is a fair price for shared workspaces with HIPAA coverage.

4. 4

   Zoom ZoomMate

   Zoom's AI assistant for meeting summaries, My Notes note-taking, agents and workflows across Zoom Workplace.

   8.4overall

   Zoom's AI assistant for meeting summaries, My Notes note-taking, agents and workflows across Zoom Workplace.

   Best forCompanies that already run meetings on Zoom Workplace and want notes and agents inside it.

   Adoption data

   1.5 millionZoom told investors in its first quarter of fiscal 2027 that My Notes, its AI note-taking feature, had passed 1.5 million monthly active users excluding trial users four months after launch.

   Zoom Communications, Zoom first quarter fiscal year 2027 earnings webinar (2026): “My Notes has quickly emerged as a breakout product, surpassing 1.5 million Monthly Active Users excluding trial users just four months after launch.”

   ZoomMate is Zoom's AI assistant, and its My Notes feature is the part that competes with standalone notetakers: it captures conversations on Zoom, in person, on mobile and on third-party meeting platforms. Workplace Basic users get a limited free version with meeting summaries and in-meeting questions for 3 hosted meetings a month and 3 My Notes uses. The paid ZoomMate tier starts at $20 per user per month and adds unlimited AI note-taking, custom summary templates, 2,200 AI credits per user each month, agentic search, deep research, a custom agent builder and workflows that reach third-party apps such as Salesforce, Jira, Google Drive and OneDrive. Zoom told investors that My Notes passed 1.5 million monthly active users, excluding trials, four months after launch, the strongest dated adoption figure for a meeting-notes feature in this list. The trade-off is price: $20 is double the Fireflies.ai Pro seat, and it makes the most sense for companies already standardized on Zoom.

   Strengths

   • +Free tier with Workplace Basic includes summaries for 3 hosted meetings a month
   • +Notes work outside Zoom meetings too
   • +Backed by a published monthly active user figure from Zoom's earnings materials

   Limitations

   • −Paid tier starts at $20 per user per month, the highest entry price here
   • −Free tier limits AI note-taking to 3 uses a month
   • −Best value depends on already using Zoom Workplace

   SummaryZoomMate is the natural pick for Zoom-first companies that want notes, agents and workflows in one place. Teams on mixed meeting platforms can pay less with a standalone tool.

5. 5

   Microsoft Teams Premium

   A Teams add-on license with Intelligent recap, live translated captions, watermarking and meeting branding.

   8.3overall

   A Teams add-on license with Intelligent recap, live translated captions, watermarking and meeting branding.

   Best forOrganizations standardized on Microsoft Teams that want AI recaps inside Teams.

   Adoption data

   320 millionMicrosoft reported more than 320 million monthly active Teams users on its fiscal 2024 first quarter earnings call; it has not published a separate Teams Premium seat count in this source.

   Microsoft, Microsoft Fiscal Year 2024 First Quarter Earnings Conference Call (2023): “When it comes to Teams, usage continues to grow, with more than 320 million monthly active users making Teams the place to work across chat, collaboration, meetings, and calling.”

   Teams Premium is an add-on license for organizations that already pay for Microsoft Teams. Its meeting assistant feature, Intelligent recap, gives real-time notes, action items and detailed summaries so people can catch up on meetings they missed. The license also adds live translation of captions and transcripts, watermarking of shared content and video feeds, custom meeting branding and premium Queues app features for companies that also run Teams Phone. It costs $10.00 per user per month on an annual subscription, with a one month free trial. The real price is higher than that figure, because Microsoft requires a paid Teams license underneath. The adoption score reflects Teams itself, which Microsoft put above 320 million monthly active users in late 2023; Microsoft did not give a Premium seat count in that source. For Teams-only organizations the integrated experience is the selling point, while companies that also meet on Zoom or Google Meet will get wider coverage from a standalone notetaker.

   Strengths

   • +Notes stay inside the Teams client people already use
   • +Adds security features such as watermarking alongside AI recaps
   • +One month free trial

   Limitations

   • −Needs a paid Teams license, so the real cost is higher than $10
   • −No free tier
   • −Works for Teams meetings rather than across Zoom and Meet

   SummaryTeams Premium is the simplest route to AI recaps for Microsoft-standardized organizations. Everyone else should compare it against a cross-platform notetaker first.

6. 6

   Read AI

   An AI meeting assistant that summarizes meetings, email and messages and scores engagement in real time.

   8.3overall

   An AI meeting assistant that summarizes meetings, email and messages and scores engagement in real time.

   Best forTeams that want meeting notes plus summaries of email and chat in one assistant.

   Adoption data

   1 millionRead AI said in December 2025 that it was adding 1 million new users per month.

   Read AI, With New Global Recognition, Read AI Joins the Shortlist of Enterprise-Grade AI Tools (2025): “Read AI is the #1 enterprise-grade AI assistant and meeting notetaker, adding 1 million new users per month.”

   Read AI joins Zoom, Microsoft Teams and Google Meet calls as Read Assistant and produces summaries, topics, action items and key questions, along with live engagement and sentiment metrics during the meeting. It also summarizes email and messaging, which sets it apart from meeting-only tools. The free plan covers 5 meeting transcripts a month with meetings up to 1 hour. Pro costs $15 per user per month on annual billing, removes the transcript cap, allows 4-hour meetings, adds 100 file upload credits and opens premium integrations with Notion, Salesforce, HubSpot, Jira, Confluence, Zapier and webhooks. Audio and video playback only arrives with Enterprise at $22.50, and HIPAA compliance, SAML and SCIM sit in Enterprise+ at $29.75 with a 5 license minimum. Read AI said in December 2025 that it was adding 1 million new users per month; that is a growth rate rather than a total user count, so we scored adoption a step below Fireflies.ai and Otter.ai.

   Strengths

   • +Free plan includes 5 meeting transcripts a month and a meeting coach
   • +Pro supports meetings of up to 4 hours
   • +Covers email and messaging summaries, not only meetings

   Limitations

   • −Audio and video playback needs the $22.50 Enterprise tier
   • −Free plan stops meetings at 1 hour
   • −Published adoption figure is a monthly signup rate, not a total

   SummaryRead AI suits teams that want one assistant across meetings, inbox and chat. Plan on Enterprise if you need recordings you can replay.

7. 7

   tl;dv

   A meeting recorder and AI notetaker that automates follow-ups and sends insights to other apps.

   8.0overall

   A meeting recorder and AI notetaker that automates follow-ups and sends insights to other apps.

   Best forTeams that want free unlimited recordings and many app integrations.

   Adoption data

   2M+tl;dv's pricing page says it has more than 2 million users and that more than 1 million teams use it.

   tl;dv, tl;dv pricing (2026): “2M+ users GDPR & SOC2 +1M teams worldwide use tl;dv to save hours every week”

   tl;dv records meetings and turns them into AI notes, follow-up drafts and reports that it can send to other apps. The free plan is generous on recording: unlimited video recordings, transcription in more than 30 languages, unlimited viewers and storage, and mobile apps, but AI notes stop after 10 meetings and data retention runs up to 3 months. Pro costs $18 per seat per month on annual billing and removes the AI note cap, adds custom templates, action item assignment, an email follow-up drafter, global transcript search, a custom bot appearance and an MCP server, API and webhooks. Business at $29 adds custom vocabulary, multi-meeting AI insights, scheduled reports, playbook monitoring and objection handling for sales teams. The company's pricing page claims more than 2 million users and more than 1 million teams. The main drawback is price: the Pro seat costs more than the entry plans of Fireflies.ai, Otter.ai and Fathom with a similar core feature set.

   Strengths

   • +Free plan has unlimited recordings, viewers and storage
   • +Unlimited workspace members on every plan
   • +Mobile apps for iOS and Android

   Limitations

   • −Free plan includes AI notes for only 10 meetings
   • −Pro costs $18 per seat, more than Fireflies.ai or Otter.ai
   • −Free data retention is up to 3 months

   Summarytl;dv is a solid pick for teams that want unlimited free recordings and broad automation through Zapier. Its paid seats cost more than the category leaders.

8. 8

   Granola

   An AI notepad for people in back-to-back meetings that captures device audio instead of sending a bot.

   7.8overall

   An AI notepad for people in back-to-back meetings that captures device audio instead of sending a bot.

   Best forPeople in back-to-back meetings who do not want a bot joining calls.

   Granola works differently from most tools here: instead of sending a bot into the call, it captures device audio on your computer or phone and produces AI meeting notes. It runs on desktop, iOS, Android and Apple Watch, and supports speaker tagging, note templates, voice typing and multiple languages on every plan. The free Basic plan keeps only 30 days of history. Business, at $14 per user per month, adds unlimited history, pre-meeting briefs, follow-up emails, advanced AI models, integrations with Attio, Notion, HubSpot, Affinity and Zapier, plus MCP and API access. Enterprise at $35 adds SSO, SCIM, HIPAA-compliant workspaces and Salesforce. Audio is deleted after transcription and the company is SOC 2 Type II certified. Granola names customers such as Vanta, Gusto, Thumbtack and Asana, but we found no published user count on its own pages, so its adoption score is conservative. That missing figure is the main reason it ranks below tools with similar prices.

   Strengths

   • +No meeting bot appears in the call
   • +Audio is deleted after transcription on every plan
   • +SOC 2 Type II certified

   Limitations

   • −Free plan shows only 30 days of meeting history
   • −No published user count from the vendor
   • −Salesforce integration and SSO require the $35 Enterprise plan

   SummaryGranola is the pick for people who want AI notes without a visible bot. Teams that need Salesforce sync or SSO should budget for Enterprise.

9. 9

   Notion AI Meeting Notes

   Meeting transcription and summaries built into the Notion workspace, next to projects and docs.

   7.8overall

   Meeting transcription and summaries built into the Notion workspace, next to projects and docs.

   Best forTeams that already keep projects and docs in Notion.

   Adoption data

   100 millionNotion said in September 2024 that it had passed 100 million users; the figure covers the whole Notion product, not meeting notes alone.

   Notion, 100 Million of You (2024): “Last month, Notion passed 100M users!”

   Notion's AI Meeting Notes transcribe and summarize calls in real time, identify speakers, sync with your calendar, handle consent disclosures and, according to Notion, work with every video tool. The pitch is what happens afterward: the recap goes to Slack or email when the meeting ends, an agent can take on action items, and the transcript becomes material for Notion AI to draft a proposal, PRD or strategy doc. Because notes stay next to the projects and decisions they led to, they become searchable team context. Notion lists meeting notes as a limited trial on its Free and Plus plans, so heavy use means a higher tier. Its pricing page showed euros from our location, so the USD price is pending. The adoption score uses Notion's own figure of 100 million users from September 2024, which covers the whole workspace rather than this feature. For teams that do not already use Notion, a dedicated notetaker is the more direct buy.

   Strengths

   • +Notes sit next to the projects and docs they relate to
   • +Agents can assign tasks from action items
   • +No training on customer data, per Notion's page

   Limitations

   • −Meeting notes are only a limited trial on Free and Plus
   • −USD pricing could not be confirmed from our location
   • −Adoption figure covers all of Notion, not meeting notes

   SummaryNotion AI Meeting Notes is worth it when your team already plans and documents work in Notion. It is not a reason to adopt Notion on its own.

10. 10

    Avoma

    An AI meeting assistant with scheduling, conversation intelligence and revenue intelligence for customer-facing teams.

    7.5overall

    An AI meeting assistant with scheduling, conversation intelligence and revenue intelligence for customer-facing teams.

    Best forSales and customer success teams that want notes, CRM sync and call scoring in one tool.

    Avoma is built for revenue teams rather than general note-taking. It records and transcribes meetings on Zoom, Google Meet, Microsoft Teams and GoToMeeting, writes structured AI summaries and pushes meeting data into Salesforce, HubSpot, Pipedrive, Copper, Zendesk Sell or Zoho CRM. It also captures calls from Aircall, Dialpad, RingCentral and Zoom Phone, and includes a scheduler. The Startup plan costs $19 per recorder seat per month on annual billing for up to 25 paid seats, and only people who record pay, so viewers and collaborators join free. Organization at $29 adds custom AI templates, group and round-robin scheduling and up to 100 paid seats. Call scoring, coaching, deal risk alerts and forecasting are sold as Conversation Intelligence and Revenue Intelligence add-ons at $29 per seat each on annual terms, which raises the real cost for sales teams. Avoma offers a 14-day trial but no free plan, and we found no published user count, so adoption is scored conservatively.

    Strengths

    • +Only recorder seats are billed; viewers and collaborators are free
    • +Deepest CRM and dialer coverage in this list
    • +14-day trial of the Organization plan with all add-ons

    Limitations

    • −No permanent free plan
    • −Call scoring and forecasting are $29 add-ons per seat
    • −No published user or customer count from the vendor

    SummaryAvoma suits sales and success teams that want notes, scheduling and CRM sync from one vendor. Teams that only need meeting notes can pay less elsewhere.

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