10 Best File Sharing Software of 2026

1. 1

   Microsoft OneDrive for Business

   Microsoft's business file storage and sharing service, sold inside Microsoft 365 Business plans alongside SharePoint and Teams.

   9.1overall

   Microsoft's business file storage and sharing service, sold inside Microsoft 365 Business plans alongside SharePoint and Teams.

   Best forsmall and midsize businesses already on Microsoft 365

   Adoption data

   450 millionMicrosoft said paid Microsoft 365 commercial seats grew 6% year over year to more than 450 million in the second quarter of fiscal 2026; each commercial seat includes OneDrive storage.

   Microsoft, Microsoft FY26 Q2 earnings conference call (2026): “And paid M365 commercial seats grew 6% year-over-year to over 450 million with installed base expansion across all customer segments”

   OneDrive is the file layer of Microsoft 365, so most businesses on Microsoft email already pay for it. Microsoft 365 Business Basic costs $7.00 per user per month paid yearly and includes 1 TB of cloud storage per user, the web and mobile Office apps, Exchange email and Teams, for up to 300 users. Files can be shared with people inside or outside the company, and team files live in SharePoint sites that sync through the same OneDrive client. Microsoft adds Copilot features inside OneDrive that summarize or compare files. Reach is the strongest argument: Microsoft reported more than 450 million paid Microsoft 365 commercial seats in the second quarter of fiscal 2026. The tradeoffs are a 300 user cap on Business plans, a jump to $23.50 for desktop Office apps, and sharing controls spread across OneDrive, SharePoint and Teams. Teams that move very large media files may still want a dedicated transfer tool.

   Strengths

   • +$7.00 per user per month paid yearly includes email, Teams and 1 TB per user
   • +The largest installed base on this list, with over 450 million paid commercial seats
   • +Copilot can summarize or compare files inside OneDrive

   Limitations

   • −Business plans are capped at 300 users
   • −Desktop Office apps require Business Standard at $23.50 per user per month paid yearly
   • −Sharing settings span OneDrive, SharePoint and Teams, which adds admin work

   SummaryMicrosoft OneDrive for Business is the best choice for businesses on Microsoft 365 because $7.00 per user per month paid yearly buys 1 TB per user plus email and Teams. Companies that do not use Microsoft apps get less from the bundle.

2. 2

   Dropbox

   Cloud storage and file sharing service with team plans, file transfers up to 100 GB and built-in PDF editing and e-signatures.

   8.4overall

   Cloud storage and file sharing service with team plans, file transfers up to 100 GB and built-in PDF editing and e-signatures.

   Best forteams that send large files to clients and partners

   Adoption data

   18.19 millionDropbox reported 18.19 million paying users as of June 30, 2026.

   Dropbox, Dropbox Quarterly Report on Form 10-Q for the period ended June 30, 2026 (2026): “We’ve built a thriving global business with 18.19 million paying users.”

   Dropbox remains the reference product for business file sharing, and its team plans are built around sending large files. Standard starts at 3 TB of storage for the team, lets users transfer files up to 100 GB, keeps deleted files recoverable for 180 days and adds password protection, branded shares, team folders and admin controls. Advanced raises the pool to 15 TB, extends recovery to a year and adds end-to-end encryption, advanced key management, compliance tracking and single sign-on for groups of three or more. PDF editing and signature requests are included. Dropbox reported 18.19 million paying users as of June 30, 2026, and its business page says more than 575,000 teams use the service. We could not confirm US dollar prices because the plans page showed euros from our location, so pricing is marked pending. Security-heavy features sit on Advanced, which raises the per-seat cost for regulated teams.

   Strengths

   • +Free Basic plan with 2 GB
   • +Dropbox says more than 575,000 teams use Dropbox
   • +PDF editing and signature requests are included in paid plans

   Limitations

   • −Prices did not show in US dollars from our location, so the USD check is pending
   • −End-to-end encryption and SSO require the Advanced plan
   • −Advanced requires at least 3 people

   SummaryDropbox is the best choice for teams that send big files because team plans allow transfers up to 100 GB and recover deleted files for up to a year. Buyers on Microsoft 365 or Google Workspace may already have enough storage.

3. 3

   Box

   Content management and file sharing platform for businesses, with unlimited storage on business plans, Box AI and compliance features.

   8.2overall

   Content management and file sharing platform for businesses, with unlimited storage on business plans, Box AI and compliance features.

   Best forcompanies with compliance and external collaboration needs

   Adoption data

   100,000Box reported more than 100,000 paying organizations as of January 31, 2026.

   Box, Box Annual Report on Form 10-K for the fiscal year ended January 31, 2026 (2026): “As of January 31, 2026, we had over 100,000 paying organizations, and our solution was offered in 25 languages.”

   Box sells file sharing as part of a wider content management platform aimed at companies with security and compliance requirements. Every business plan includes unlimited storage, Box AI, unlimited e-sign requests and more than 1,500 integrations, with a minimum of three users. The upload ceiling climbs with the plan: 5 GB on Business, 15 GB on Business Plus, 50 GB on Enterprise and 150 GB on Enterprise Plus. Business Plus adds unlimited external collaborators, and Enterprise adds content portals called Box Hubs, advanced workflows and FedRAMP Moderate and HIPAA compliance support. Box reported more than 100,000 paying organizations as of January 31, 2026. The pricing page showed euros from our location, so the US dollar price is pending. The entry Business plan is weak for large file sharing because of the 5 GB file cap and paid external collaborators, so most buyers will look at Business Plus or higher.

   Strengths

   • +Unlimited storage on every business plan
   • +Over 100,000 paying organizations per its 10-K
   • +Annual billing is 25% cheaper than monthly

   Limitations

   • −Prices did not show in US dollars from our location, so the USD check is pending
   • −Business plan caps uploads at 5 GB per file and charges per external collaborator
   • −All business plans require at least 3 users

   SummaryBox is the best choice for companies that share files with many outside parties under compliance rules because Business Plus and above include unlimited external collaborators and unlimited storage. Teams sending files over 15 GB need Enterprise or a transfer tool.

4. 4

   Google Drive (Google Workspace)

   Google's file storage and sharing service, sold to businesses as part of Google Workspace with Gmail, Meet and Docs.

   7.9overall

   Google's file storage and sharing service, sold to businesses as part of Google Workspace with Gmail, Meet and Docs.

   Best forteams that work in Gmail and Google Docs

   Google Drive is the storage and sharing piece of Google Workspace, so for companies on Gmail it is already part of the subscription. Storage is pooled across the organization: Business Starter includes 30 GB per user, Business Standard 2 TB, and Business Plus and Enterprise Plus 5 TB. Starter also includes custom business email, Meet video calls for 100 participants and Gemini in Gmail, and Standard extends Gemini to Docs and Meet. Files open in Docs, Sheets and Slides in the browser, which suits teams that collaborate on documents rather than send finished files. Business plans come with a 14-day free trial. The pricing page showed Polish zloty from our location, so the US dollar price is pending. We could not find a current Workspace customer count from Google itself, so adoption is scored conservatively even though the product is widely used. The 30 GB Starter allowance is too small for teams moving large media files.

   Strengths

   • +Storage is pooled across the organization rather than fixed per person
   • +Docs, Sheets and Slides edit in the browser with no extra license
   • +14-day free trial on Business plans

   Limitations

   • −Business Starter includes only 30 GB per user
   • −Prices showed in Polish zloty from our location, so the USD check is pending
   • −Google does not publish a current Workspace customer count we could cite, so adoption is scored conservatively

   SummaryGoogle Drive is the best choice for teams that already run on Gmail because Business Standard pools 2 TB per user and documents edit in the browser. Teams with large video or design files should compare Dropbox or MASV.

5. 5

   WeTransfer

   File transfer service for sending large files by link, with free, individual and Teams plans.

   7.8overall

   File transfer service for sending large files by link, with free, individual and Teams plans.

   Best forfreelancers and small creative teams sending one-off deliveries

   Adoption data

   2 billion files per monthWeTransfer says more than 2 billion files are sent through its platform every month.

   WeTransfer, WeTransfer pricing (2026): “with more than 2 billion files sent through our platform every month”

   WeTransfer does one job: sending big files by link to people who do not need an account. The free plan is limited to individual, non-commercial use with 3 GB and 10 transfers a month and links that expire within three days. Ultimate removes the transfer size limit and the monthly transfer cap, and adds unlimited expiry, custom branding, malware scanning and recovery of expired transfers. Businesses buy Teams, which covers up to 50 members with a two user minimum and adds shared branding, shared storage and central billing. Enterprise, for more than 50 members, adds SSO, usage and security logs, custom transfer rules and end-to-end encryption. WeTransfer says more than 2 billion files pass through the platform every month. The pricing page showed euros from our location, so US dollar pricing is pending. It is not a full storage and sync product, so most companies use it next to Drive, OneDrive or Dropbox.

   Strengths

   • +Recipients download without signing up
   • +Ultimate removes transfer size limits
   • +Sell files and get paid before download, with no platform fees

   Limitations

   • −Free plan is for individual, non-commercial use only
   • −Prices showed in euros from our location, so the USD check is pending
   • −SSO and end-to-end encryption are Enterprise only, for 50+ members

   SummaryWeTransfer is the best choice for small creative teams sending one-off deliveries because Teams has no transfer size limit and recipients never need an account. Companies that need synced storage should pick a full file sharing platform.

6. 6

   ShareFile

   Secure file sharing and client portal service from Progress Software, with e-signatures and document workflows.

   7.7overall

   Secure file sharing and client portal service from Progress Software, with e-signatures and document workflows.

   Best forprofessional services firms that exchange documents with clients

   Adoption data

   90KShareFile says it is used by 90,000 subscribers and serves more than 7 million daily users.

   ShareFile, ShareFile home page (2026): “Serving 7M+ daily users Used by 90K subscribers”

   ShareFile, now owned by Progress Software, is built for firms that trade documents with clients: accountants, lawyers, wealth managers and healthcare offices. The Advanced plan costs $16.50 per user per month paid annually or $18.15 monthly with a three user minimum, and includes unlimited client users, secure sharing, encrypted email, Active Directory and SSO, and Microsoft 365 co-editing. Premium at $26.00 adds client portals with workflows, e-signatures and HIPAA eligibility under a signed BAA, and Enterprise at $35.00 adds controls for collaboration at larger scale. A separate Virtual Data Room plan starts at $69.30 per user per month paid annually for deal and audit work. ShareFile says it is used by 90,000 subscribers and serves more than 7 million daily users. It is a poor fit for teams that want general cloud storage cheaply, because its value is in the client-facing workflow features.

   Strengths

   • +Clients never count as paid users
   • +Encrypted email recipients do not need a ShareFile account
   • +Microsoft 365 co-editing and mapped drive access

   Limitations

   • −E-signature requires Premium at $26.00 per user per month paid annually
   • −Three user minimum on all plans except the data room, which needs five
   • −HIPAA and SEC/FINRA eligibility start at Premium

   SummaryShareFile is the best choice for professional services firms because every plan includes unlimited client users and Advanced starts at $16.50 per user per month paid annually. Internal-only teams will pay for portal features they do not use.

7. 7

   Sync.com

   End-to-end encrypted cloud storage and file sharing service with team plans from 1 TB per user.

   7.7overall

   End-to-end encrypted cloud storage and file sharing service with team plans from 1 TB per user.

   Best forsmall teams that want encrypted sharing at a low per-user price

   Adoption data

   2 millionSync.com says more than 2 million individuals and businesses use its products.

   Sync.com, About Sync.com (2026): “Over 2 million individuals and businesses worldwide use our products”

   Sync.com builds its pitch around end-to-end encryption, meaning files are encrypted so that only the account holder can read them. Teams 1TB costs $6 per user per month billed annually or $8 billed monthly, with a three user minimum and a first-year promotion that lowers both, and includes 1 TB per user, advanced sharing and an administrator account. Teams 2TB adds custom branding, role-based access control and admin delegation for $9 per user per month billed annually, and Teams 10TB adds VIP support for $15. Every team plan includes unlimited sharing and data transfer, and clients you share with do not count as users. Sync.com says more than 2 million individuals and businesses use its products, a smaller base than the large suites. The integration catalog is thinner than at Box or Dropbox, so it fits teams that mainly need secure storage and links.

   Strengths

   • +Lowest verified per-user price on this list at $6 per month billed annually
   • +Clients you share with do not count as users
   • +30-day money back guarantee

   Limitations

   • −Custom branding and role-based access need Teams 2TB
   • −Smaller ecosystem of integrations than Box or Dropbox
   • −End-to-end encryption limits some server-side features

   SummarySync.com is the best choice for small teams that want encrypted sharing on a budget because Teams 1TB costs $6 per user per month billed annually with unlimited data transfer. Teams that rely on many third-party integrations should look at Box or Dropbox.

8. 8

   Egnyte

   Cloud content platform for business file sharing, governance and AI, with hybrid access to on-premises storage.

   7.5overall

   Cloud content platform for business file sharing, governance and AI, with hybrid access to on-premises storage.

   Best formid-sized firms in regulated or project-heavy industries

   Adoption data

   23K+Egnyte reports more than 23,000 customers.

   Egnyte, About Egnyte (2026): “23K+ Customers”

   Egnyte targets businesses that need file sharing plus governance and security controls. The Business plan costs $22 per user per month paid annually and includes secure collaboration, discretionary permissions, Google Workspace integration, Microsoft 365 co-editing and single document AI Q&A. Enterprise Lite at $39 adds ransomware and suspicious login detection, content lifecycle management and advanced workflows. Elite at $48 adds an AI assistant and AI search across content, PDF markup, e-signature, dynamic watermarking and auto-remediation, and Ultimate is quoted. Egnyte reports more than 23,000 customers and over 225 integrations. The entry price is the highest of the verified plans on this list, and the security features many buyers choose Egnyte for start one tier up, so small teams that only need to send files will find cheaper options.

   Strengths

   • +AI features included in every plan
   • +Governance and lifecycle tools that file sync products lack
   • +Free trial on all self-serve plans

   Limitations

   • −Highest verified entry price on this list at $22 per user per month
   • −Annual billing only on published plans
   • −Ransomware detection requires Enterprise Lite at $39 per user per month

   SummaryEgnyte is the best choice for mid-sized regulated firms because its plans pair file sharing with governance, from $22 per user per month paid annually. Small teams that only send files will pay for features they will not use.

9. 9

   Tresorit

   End-to-end encrypted file sharing and storage service with data residency options for businesses.

   7.3overall

   End-to-end encrypted file sharing and storage service with data residency options for businesses.

   Best forteams handling confidential documents that need data residency

   Adoption data

   11,000Tresorit says more than 11,000 organizations use it.

   Tresorit, Tresorit Secure Cloud: Business Plans and Pricing (2026): “Trusted by 11,000+ organizations worldwide”

   Tresorit encrypts files end to end so that the provider cannot read them, and adds the controls that regulated businesses ask for. Professional covers one user with 4 TB and a 10 GB maximum file size, plus encrypted sharing and file requests, Office editing, version history, audit logs and custom branding. Business, for three or more users, starts at 6 TB with a 15 GB file limit and adds data residency options, custom admin policies and single sign-on. Business Pro, for five or more, starts at 15 TB with 20 GB files and adds dynamic watermarks, link tracking, auto-deletion policies and Active Directory and SIEM integration. All plans include unlimited free-trial data rooms and 16 free eSignatures. Tresorit says more than 11,000 organizations use it. Pricing showed euros from our location, so the US dollar price is pending. The 20 GB file ceiling makes it a weak fit for video teams.

   Strengths

   • +Zero-knowledge encryption on every plan
   • +Data residency choice for regulated businesses
   • +Audit logs and version history on the entry plan

   Limitations

   • −Prices showed in euros from our location, so the USD check is pending
   • −Maximum file size of 20 GB is low for media teams
   • −Business requires at least 3 users and Business Pro at least 5

   SummaryTresorit is the best choice for teams that handle confidential documents because every plan is end-to-end encrypted and Business adds data residency. Media teams with files over 20 GB should use MASV or Dropbox.

10. 10

    MASV

    Pay-as-you-go large file transfer service for media and data teams, priced per gigabyte with no per-seat fees.

    7.0overall

    Pay-as-you-go large file transfer service for media and data teams, priced per gigabyte with no per-seat fees.

    Best forvideo and media teams moving terabytes on deadline

    MASV is built for one problem on this list: moving very large files, such as video rushes or datasets, quickly and with an audit trail. Pricing is per gigabyte rather than per seat. The first 15 GB each month are free with a credit card on file, after which pay as you go costs $0.25 per GB with no contract and no limit on how much you send. Annual subscriptions bring the rate down, starting with 250 GB a month at $0.23 per GB, and pre-bought credits run from 5 TB at $0.24 per GB and stay valid for 180 days. Every account gets unlimited portals, users and teams. MASV lists SOC 2 Type II, ISO 27001:2022 and TPN verification, plus automated malware scanning and chain-of-custody delivery. We could not find a published customer count, so adoption is scored conservatively. It does not store or sync files, so teams pair it with a storage service.

    Strengths

    • +Pay only for data sent, not for seats
    • +15 GB free every month
    • +Pre-buy credits valid for 180 days

    Limitations

    • −Not a storage or sync service
    • −Costs rise with volume: 1 TB on pay as you go is about $250
    • −Free tier requires a credit card for verification

    SummaryMASV is the best choice for media teams moving terabytes because pricing is $0.25 per GB with no per-seat fees and no cap on transfer volume. Teams that need storage, sync or collaboration should choose a full platform.

Questions or corrections: editorial@statlyst.com · Disclosure