10 Best Spreadsheet Software of 2026

1. 1

   Google Sheets

   Google's browser-based spreadsheet with real-time co-editing, Gemini AI and live connections to BigQuery and Looker.

   9.2overall

   Google's browser-based spreadsheet with real-time co-editing, Gemini AI and live connections to BigQuery and Looker.

   Best forSmall teams and analysts who edit the same spreadsheets together in the browser.

   Adoption data

   10 millionGoogle said in 2025 that Google Workspace, which includes Sheets, has served more than 10 million businesses.

   Google, Google Workspace enables the future of AI-powered work for every business (2025): “We've empowered more than 10 million businesses of all sizes”

   Google Sheets is the reference product for shared spreadsheets. Anyone with a Google Account can create files, and Google's page lists editing on phone, tablet or desktop, offline work and permissions that separate viewers, commenters and editors. For analysts, the standout is Connected Sheets, which lets users work with billions of rows of BigQuery or Looker data inside the grid without writing SQL, and Sheets can also pull data from Asana, HubSpot, Intuit QuickBooks and Salesforce. Gemini in Sheets helps with analysis, and Sheets canvas builds dashboards, heat maps and Kanban trackers from a prompt. Excel files open and edit in place without conversion. The trade-offs: some Gemini features need a paid Workspace plan, Workspace Starter, Standard and Plus top out at 300 users, and the pricing page showed Polish zloty from our location, so the USD price is pending. Google reports more than 10 million businesses on Workspace.

   Strengths

   • +Free for anyone with a Google Account
   • +Collaboration and sharing work the same on phone, tablet and desktop
   • +Offline creation and editing

   Limitations

   • −Some Gemini in Sheets features require a Google Workspace plan
   • −USD Workspace prices did not display from our location
   • −Workspace Starter, Standard and Plus plans cap at 300 users

   SummaryGoogle Sheets is the best spreadsheet for teams that work on the same files at the same time. Its free tier and Connected Sheets give it the widest reach of any tool here.

2. 2

   Microsoft Excel

   Microsoft's spreadsheet for desktop, web and mobile, with Copilot and Python in Excel, sold within Microsoft 365.

   9.1overall

   Microsoft's spreadsheet for desktop, web and mobile, with Copilot and Python in Excel, sold within Microsoft 365.

   Best forAnalysts and finance teams who need advanced formulas, modeling and Excel file fidelity.

   Adoption data

   89.0 millionMicrosoft reported 89.0 million Microsoft 365 Consumer subscribers, whose plans include Excel, at the end of fiscal 2025.

   Microsoft, Microsoft 2025 Annual Report (2025): “Microsoft 365 Consumer cloud revenue grew 11% driven by Microsoft 365 Consumer subscriber growth of 8% to 89.0 million”

   Excel is still the tool analysts reach for when a model gets complex. Microsoft's Excel page describes Copilot editing formulas, tables and formatting from a plain request and handling multi-step analysis, and Python in Excel is part of the product. A free Excel for the web includes sharing and real-time collaboration with 5 GB of cloud storage, so small teams can co-edit without paying. For individuals, Microsoft 365 Personal costs $9.99 per month or $99.99 per year and adds the desktop apps and 1 TB of storage. For teams, Microsoft 365 Business Basic costs $7.00 per user per month paid yearly but is limited to web and mobile apps, so desktop Excel needs a higher business tier. Microsoft reported 89.0 million Microsoft 365 Consumer subscribers in fiscal 2025, which does not count business seats. Excel lands second because full desktop access costs more than Google Sheets for a team.

   Strengths

   • +Deepest formula and analysis toolset on this list
   • +Free web version for light use and sharing
   • +Excel files are the common exchange format with clients and banks

   Limitations

   • −Business Basic includes only the web and mobile apps
   • −Free Excel for the web comes with 5 GB of cloud storage
   • −Copilot usage has limits on consumer plans

   SummaryExcel is the best choice for analysts who build heavy models or trade files with clients. Teams that mainly co-edit simple sheets get more value from Google Sheets.

3. 3

   Zoho Sheet

   Zoho's collaborative online spreadsheet with the Zia AI assistant, free on its own and bundled in Zoho Workplace.

   8.3overall

   Zoho's collaborative online spreadsheet with the Zia AI assistant, free on its own and bundled in Zoho Workplace.

   Best forSmall businesses that want a free collaborative spreadsheet or a low-cost office suite.

   Adoption data

   550,000Zoho says Zoho Workplace, the suite that includes Zoho Sheet, has more than 550,000 customers.

   Zoho, Zoho Workplace pricing (2026): “Join 550,000 + customers”

   Zoho Sheet covers what most small teams need from a shared spreadsheet without charging for it. Zoho lists real-time editing with comments, cell locking for specific collaborators, version restore and a view of changes since your last edit. The Zia assistant suggests charts and pivots, answers plain-English questions about the data and, through a ChatGPT-based feature, generates formulas, sample data and VBA macro code. Data Connections pull and refresh data from Zoho CRM, Projects and Books, and Zoho counts more than 1,000 integration possibilities. Desktop and mobile apps on Windows, macOS, Android, iOS and Chromebook work offline. If you also want business email and file storage, Zoho Workplace Standard bundles Sheet with Mail, WorkDrive, Writer and Cliq for US$3 per user per month billed annually. The 550,000 customer figure is for Workplace overall, so we scored adoption below the two market leaders.

   Strengths

   • +Free for collaborative use
   • +Lowest verified paid price on this list through Workplace
   • +Imports Excel files without loss of formatting, according to Zoho

   Limitations

   • −No standalone paid Sheet plan; paid access comes through Workplace
   • −Smaller third-party ecosystem than Excel or Google Sheets
   • −Adoption figure covers all of Workplace, not Sheet alone

   SummaryZoho Sheet is the best value for small teams that want collaboration and AI help at little or no cost. Teams that already use Zoho CRM or Books gain the most.

4. 4

   Airtable

   A spreadsheet-database platform for building shared apps, interfaces, automations and AI agents on linked records.

   8.1overall

   A spreadsheet-database platform for building shared apps, interfaces, automations and AI agents on linked records.

   Best forTeams that keep structured shared records and want views, forms and automations on top.

   Adoption data

   500,000Airtable says 500,000 companies build in Airtable and that it has 10 million active users.

   Airtable, About Airtable (2026): “500,000 companies build in Airtable 50M+ apps and agents 90% of the Fortune 100 10M active users”

   Airtable looks like a spreadsheet but behaves like a database. Each base holds typed fields and linked records, and teams build views, forms and Interface Designer screens on top so people see only what they need. The Free plan includes unlimited bases, 1,000 records per base, up to 5 editors, 1 GB of attachments per base, 100 automation runs and 500 AI credits per editor each month. Team costs $20 per user per month billed annually ($24 monthly) and raises limits to 50,000 records per base and 25,000 automation runs, with Gantt and timeline views. Airtable charges only for users with edit permissions, so read-only viewers and form submitters are free. Airtable reports 500,000 companies and 10 million active users. For pure number work it is the wrong tool: there is no free-form grid for financial models, and its per-seat price is close to triple Excel's business entry plan.

   Strengths

   • +Read-only collaborators, form submissions and share links are free on paid plans
   • +Free plan with unlimited bases
   • +Strong at keeping shared data structured

   Limitations

   • −Free plan allows 1,000 records per base and up to 5 editors
   • −Team at $20 per user is far above classic spreadsheet prices
   • −Linked-record bases take more setup than a blank grid

   SummaryAirtable is the pick when a shared spreadsheet has really become a database. For analysis and modeling, a classic spreadsheet is cheaper and more flexible.

5. 5

   LibreOffice Calc

   The free, open source spreadsheet in The Document Foundation's LibreOffice desktop suite.

   8.1overall

   The free, open source spreadsheet in The Document Foundation's LibreOffice desktop suite.

   Best forIndividuals and organizations that want a free desktop spreadsheet with files kept locally.

   Adoption data

   9.4 millionThe Document Foundation counted 9.4 million LibreOffice downloads in the eight weeks from August 24 to October 18, 2026, not including Windows updates.

   The Document Foundation, 8 weeks, 9.4 million downloads (2026): “The announcement of LibreOffice 26.8 had a noticeable positive effect on download figures, which have since exceeded one million per week, totalling 9.4 million downloads over eight weeks, from 24 August to 18 October.”

   LibreOffice Calc is the strongest free option for people who want a traditional desktop spreadsheet. The Document Foundation describes it as a feature-rich spreadsheet for analyzing data, crunching numbers and making charts, and it ships with Writer, Impress, Draw, Base and Math in one suite at no cost. Because it is free and open source, organizations can install it widely without tracking licenses, and anyone can study or improve the code. The project is busy: the foundation counted 9.4 million downloads in the eight weeks after LibreOffice 26.8 launched in August 2026, and weekly downloads passed one million. The limits are clear. Calc is a desktop application, so it lacks the browser co-editing that defines Google Sheets, Excel for the web and Zoho Sheet, and help comes from the community or paid partners rather than a vendor help desk. For solo analysts and offices standardizing on open formats, those trade-offs are acceptable.

   Strengths

   • +No license cost for personal or business use
   • +Files stay on your own computer
   • +Download numbers are rising, with over one million per week in late 2026

   Limitations

   • −No built-in cloud co-editing like Google Sheets or Excel for the web
   • −Support comes from the community or paid third parties
   • −No AI assistant in the core product

   SummaryLibreOffice Calc is the best free desktop spreadsheet. Pick it when license cost and local files matter more than live co-editing.

6. 6

   Smartsheet

   A grid-based work management platform with spreadsheet formulas, Gantt, board and calendar views, dashboards and automations.

   7.9overall

   A grid-based work management platform with spreadsheet formulas, Gantt, board and calendar views, dashboards and automations.

   Best forProject and operations teams that run plans and trackers in a spreadsheet layout.

   Adoption data

   85%Smartsheet says it is used in more than 85 percent of Fortune 500 companies.

   Smartsheet, About Smartsheet (2026): “Today, Smartsheet is present in nonprofit organizations, small businesses, and more than 85% of Fortune 500 companies around the globe.”

   Smartsheet starts from a spreadsheet grid and turns it into a project and operations tool. Sheets support cell, column and cross-sheet formulas, and the same data can be shown as Gantt, table, board or calendar views with dashboards and reports on top. Pro costs $9 per member per month billed yearly ($12 monthly) for 1 to 10 Members and includes unlimited free Contributors, unlimited sheets, forms and reports, and 250 automations per month. Business, at $19 per member per month billed yearly for 3 or more Members, adds timeline view, workload tracking, admin controls, unlimited automations and 1 TB of attachment storage. Smartsheet says it is present in more than 85 percent of Fortune 500 companies. It is not a general-purpose spreadsheet: pivot-heavy analysis and free-form models still belong in Excel or Sheets, there is no free plan, and Pro caps dashboards at 10 widgets.

   Strengths

   • +Unlimited free Contributors on Pro
   • +Cross-sheet formulas for linked trackers
   • +Strong enterprise footprint

   Limitations

   • −No permanent free plan
   • −Pro is limited to 1 to 10 Members and 10 widgets per dashboard
   • −Business requires at least 3 Members

   SummarySmartsheet is the best choice when your spreadsheet is really a project plan. Analysts who need a modeling tool should look higher on this list.

7. 7

   Apple Numbers

   Apple's spreadsheet app for Mac, iPad and iPhone, with a browser version in Numbers for iCloud.

   7.3overall

   Apple's spreadsheet app for Mac, iPad and iPhone, with a browser version in Numbers for iCloud.

   Best forMac, iPad and iPhone users who want clean, presentation-ready spreadsheets.

   Numbers is Apple's spreadsheet for Mac, iPad and iPhone, and Numbers for iCloud lets people create and edit files in a web browser. Apple's documentation highlights hundreds of built-in functions, categories that group and summarize table rows for quick insights, reusable custom templates and export to Microsoft Excel, CSV and PDF. That set suits household budgets, simple reports and sheets that will be shared as PDF or Excel files. For analysts it is a lighter tool. There are fewer data connections and add-ons than in Excel or Google Sheets, the native apps run only on Apple hardware, and Apple publishes no adoption figure, so we scored adoption conservatively. Apple's pricing page did not load in a form we could verify from our location, so the price is marked pending, and Apple promotes its Apple Creator Studio subscription on the Numbers support page.

   Strengths

   • +Works across Mac, iPad and iPhone
   • +Categories summarize table rows without formulas
   • +Browser access through iCloud for people on other computers

   Limitations

   • −Desktop and mobile apps run only on Apple devices
   • −Apple publishes no user figure for Numbers
   • −Fewer data connections and add-ons than Excel or Google Sheets

   SummaryNumbers is a good choice for Apple users who want tidy spreadsheets for personal and light business use. Teams that share heavy workbooks across Windows and Mac should use Excel or Google Sheets.

8. 8

   Quadratic

   An AI spreadsheet that runs Python, SQL, JavaScript and formulas in the grid and connects to databases and business apps.

   7.2overall

   An AI spreadsheet that runs Python, SQL, JavaScript and formulas in the grid and connects to databases and business apps.

   Best forTechnical analysts who want code, SQL and AI in a spreadsheet that handles very large data.

   Adoption data

   250,000Quadratic says it is trusted by more than 250,000 people at companies and universities.

   Quadratic, Quadratic: The AI Spreadsheet (2026): “Trusted by 250,000+ people at top companies and universities”

   Quadratic is built for analysts who outgrow formulas. Cells can run Python, SQL and JavaScript alongside regular formulas, and the AI agent writes and fixes code and builds charts in the sheet. Quadratic says sorting, filtering and AI analysis stay fast at 100 million rows, and it imports multi-GB CSV and Parquet files, which removes the usual reason to move large data into a notebook. Built-in connections cover Postgres, QuickBooks, Google Analytics, Mixpanel and Plaid, and MCP support and an API let agents and pipelines use the spreadsheet. The Free plan is for individuals with limited AI usage, sharing, files and connections. Pro costs $18 per user per month billed annually and includes $20 in AI credits a month plus unlimited sharing, files and connections; Business is $36 per user. Quadratic reports more than 250,000 users. Non-technical teams will get more from Google Sheets or Zoho Sheet for far less.

   Strengths

   • +Handles data sizes far beyond classic spreadsheet limits
   • +Code and AI results live in the same grid
   • +Free personal plan

   Limitations

   • −Pro at $18 per user is high for basic spreadsheet work
   • −Free plan limits AI usage, sharing, files and connections
   • −Less suited to users who do not write code or SQL

   SummaryQuadratic is the strongest pick for code-literate analysts working with large data. For everyday team spreadsheets it is more tool than most people need.

9. 9

   Grist

   An open source relational spreadsheet with Python formulas, row and column access rules, and cloud or self-hosted options.

   7.1overall

   An open source relational spreadsheet with Python formulas, row and column access rules, and cloud or self-hosted options.

   Best forOrganizations that need spreadsheet-style apps with fine-grained permissions or self-hosting.

   Adoption data

   20,000Grist says more than 20,000 people use it across French government agencies and regions through LaSuite, France's sovereign digital workspace.

   Grist Labs, Grist: The evolution of spreadsheets (2026): “There are over 20,000 Grist users in multiple agencies and regions across the country.”

   Grist sits between a spreadsheet and a database. Columns have types, tables link to each other, and formulas accept Excel functions or Python, so analysts can write logic that would be awkward in a plain grid. Its most distinctive feature is access rules: owners can control who sees each row and column and share partial views with outside parties, and the rules also limit what the AI assistant can see. Layouts are drag-and-drop, with linked widgets, data cards, forms, charts and pivot tables. The hosted Free plan includes unlimited documents with up to 5,000 records each, and Pro costs $8 per user per month billed annually ($10 monthly) with up to 100,000 records and three years of snapshot history. The open source Community edition can be self-hosted for free. Grist's published adoption figure, more than 20,000 users in French public agencies through LaSuite, covers one deployment, so its adoption score is low.

   Strengths

   • +Fine-grained permissions that also apply to the AI assistant
   • +Self-hosting option at no license cost
   • +Low verified paid price

   Limitations

   • −Free plan caps documents at 5,000 records
   • −Business requires at least 5 users
   • −Smaller published user base than the leaders

   SummaryGrist is the best option when a shared spreadsheet needs row-level permissions or must run on your own servers. Its small published user base keeps it lower in this ranking.

10. 10

    Rows

    An AI data analyst spreadsheet that imports data from business apps and websites and automates reports.

    6.6overall

    An AI data analyst spreadsheet that imports data from business apps and websites and automates reports.

    Best forMarketers and operators who build recurring reports from live data sources.

    Rows is a spreadsheet built around imported data. It connects to more than 50 sources, including social media, advertising platforms and data warehouses, and its data tables refresh on a schedule: daily on Plus and every minute on Pro. The RowsX extension pulls tables from websites in one click, and AI tasks extract, analyze and summarize data. Reports can be embedded elsewhere, with unbranded embeds on Pro. The Free plan is free forever with 5 AI tasks a month, manual imports and up to 3 guests. Plus costs $8 per user per month billed monthly, or $6 billed annually, with 200 AI tasks and 10 guests. Pro costs $79 per month plus $8 per user. The pricing page notes that Rows has joined Superhuman, which adds some uncertainty, and Rows publishes no user count, so we scored adoption low. For recurring marketing and operations reports it is good value; for general analysis, Google Sheets does more.

    Strengths

    • +Free plan with no time limit
    • +Low per-user price for automated reporting
    • +Live data from several sources in one sheet

    Limitations

    • −Rows has joined Superhuman, so its long-term roadmap is less clear
    • −Free plan allows 5 AI tasks per month and 3 guests
    • −No published user or customer count

    SummaryRows suits teams that rebuild the same data report every week and want it to refresh itself. Buyers should watch how its move to Superhuman affects the product.

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