10 Best Document Management Software of 2026

1. 1

   Microsoft SharePoint

   Microsoft's site and document library service, included in Microsoft 365 business plans alongside OneDrive and Teams.

   9.2overall

   Microsoft's site and document library service, included in Microsoft 365 business plans alongside OneDrive and Teams.

   Best foroffices already paying for Microsoft 365

   Adoption data

   450 millionMicrosoft said paid Microsoft 365 commercial seats, the subscriptions that include SharePoint, passed 450 million in its fiscal second quarter of 2026.

   Microsoft, Microsoft Investor Relations: Earnings Release FY26 Q2 (2026): “And paid M365 commercial seats grew 6% year-over-year to over 450 million with installed base expansion across all customer segments”

   SharePoint is the default document store for organizations that run on Microsoft 365. Microsoft sells it inside Microsoft 365 Business Basic for $7.00 per user per month, paid yearly, which also brings business email, Teams, 1 TB of OneDrive storage per user and the web and mobile versions of Word, Excel and PowerPoint. SharePoint itself provides team sites where departments share files and resources, so an office can set up a library per team, client or project without buying a separate system. Reach is its strongest card: Microsoft reported more than 450 million paid Microsoft 365 commercial seats in fiscal 2026, so most staff and outside partners already know the interface. The limits are on the governance side. Business plans manage identities for up to 300 users, and structured records retention, metadata models and approval workflows take more setup than in a dedicated document management product such as Laserfiche or M-Files.

   Strengths

   • +Lowest verified entry price on this list at $7.00 per user per month, paid yearly
   • +Bundles email, Teams and Office web apps with the document libraries
   • +Largest installed base here, with more than 450 million paid Microsoft 365 commercial seats

   Limitations

   • −Business plans cap identity management at 300 users
   • −Business Basic includes only web and mobile Office apps
   • −Records retention and advanced governance sit in higher Microsoft plans or add-ons

   SummaryMicrosoft SharePoint is the best choice for offices already on Microsoft 365 because Business Basic adds document libraries, Teams and 1 TB per user for $7.00 per user per month. Regulated records teams that need retention schedules out of the box should compare Laserfiche.

2. 2

   Box

   A cloud content management platform with unlimited storage on business plans, Box AI, e-signatures and governance add-ons.

   8.6overall

   A cloud content management platform with unlimited storage on business plans, Box AI, e-signatures and governance add-ons.

   Best forcompanies sharing files with many outside collaborators

   Adoption data

   100,000Box reported more than 100,000 paying organizations as of January 31, 2026, in its annual report.

   Box, Box Annual Report on Form 10-K for the fiscal year ended January 31, 2026 (2026): “As of January 31, 2026, we had over 100,000 paying organizations, and our solution was offered in 25 languages.”

   Box is built for organizations that store a lot of content and share it widely. Every business plan includes unlimited storage, unlimited e-sign requests, Box AI and access to 1,500+ integrations, and plans differ mainly by file upload limit, external sharing and compliance features. The Business plan allows 5 GB uploads and charges for external collaborators, Business Plus raises uploads to 15 GB with unlimited collaborators, and Enterprise adds 50 GB uploads, Box Hubs content portals, advanced workflows and FedRAMP Moderate and HIPAA compliance support. Records-focused buyers can add Box Governance for retention policies, disposals and legal holds, and Box Shield for classification-based security. Box reported more than 100,000 paying organizations as of January 31, 2026. The pricing page showed euro prices from our location, so we list the price as pending rather than convert it. Plans start at 3 users, and the retention tools that records managers need are add-ons rather than part of the base plan.

   Strengths

   • +Unlimited storage removes per-gigabyte planning
   • +Business Plus and higher allow unlimited external collaborators
   • +Over 100,000 paying organizations reported in the fiscal 2026 annual report

   Limitations

   • −Business plans require at least 3 users
   • −The Business plan needs paid accounts for external collaborators
   • −USD prices did not load from our location, so the price check is pending

   SummaryBox is the best choice for companies that share files with many outside parties because Business Plus and higher include unlimited storage and unlimited external collaborators. Teams that only need internal libraries can spend less on SharePoint.

3. 3

   Egnyte

   A cloud content platform that combines file sharing, governance and AI for regulated and project-based businesses.

   8.4overall

   A cloud content platform that combines file sharing, governance and AI for regulated and project-based businesses.

   Best forregulated and project-based firms such as AEC and life sciences

   Adoption data

   23,000Egnyte said in an August 2026 release that more than 23,000 customers use its platform.

   Egnyte, Egnyte Launches AI Powered Workflow Automation With Built In Governance to Help Organizations Scale Efficiently and Securely (2026): “More than 23,000 customers trust Egnyte to improve employee productivity, automate business processes, and safeguard critical data”

   Egnyte targets firms that need file sharing and governance in the same tool, with strong uptake in architecture, engineering, construction and life sciences. Its pricing page lists three self-serve plans: Business at $22, Enterprise Lite at $39 and Elite at $48 per user per month, all paid annually, plus a custom-quoted Ultimate tier. Business covers desktop, web and mobile apps, external user accounts, versioning with global file locking, Google Workspace integration and Microsoft 365 co-editing. Enterprise Lite adds content lifecycle management, advanced workflows, suspicious login detection and ransomware detection, which is where records-minded offices will likely land. Elite adds Egnyte's AI Assistant, AI Search, PDF markup, e-signature and dynamic watermarking. Egnyte said in August 2026 that more than 23,000 customers use the platform. The catch is that core governance features sit one tier above the entry price, so a compliance-focused office should budget for $39 rather than $22 per user.

   Strengths

   • +Published per-user prices for three plans: $22, $39 and $48 per month, paid annually
   • +Industry add-ons such as Project Hub for Procore and Autodesk users at $6 per user per month
   • +More than 23,000 customers reported in August 2026

   Limitations

   • −Lifecycle management and ransomware detection start on the $39 Enterprise Lite plan
   • −The Business plan includes 100 GB of storage per user
   • −Document type and sensitive data classification are reserved for the custom-quoted Ultimate plan

   SummaryEgnyte is the best choice for regulated and project-based firms because its $39 Enterprise Lite plan adds content lifecycle management and ransomware detection to Microsoft 365 co-editing. Offices that only need basic sharing will find SharePoint cheaper.

4. 4

   Dropbox

   A file sync and sharing service with team plans that add admin controls, file recovery and PDF editing.

   8.3overall

   A file sync and sharing service with team plans that add admin controls, file recovery and PDF editing.

   Best forsmall teams that mainly need shared files and simple recovery

   Adoption data

   18.19 millionDropbox reported 18.19 million paying users in its quarterly report for the period ended June 30, 2026.

   Dropbox, Dropbox Quarterly Report on Form 10-Q for the period ended June 30, 2026 (2026): “We’ve built a thriving global business with 18.19 million paying users.”

   Dropbox is a file sync service first and a document manager second, which suits offices whose main problem is getting everyone onto the same set of folders. Standard starts at 3,000 GB for the team with 180 days of version history and deleted file recovery, while Advanced, for 3 people or more, starts at 15,000 GB with a full year of recovery, tiered admin roles, audit logs with file event tracking, SSO, end-to-end encryption and ransomware detection. All plans include full text search, PDF editing and document scanning, and paid plans add file locking. Dropbox reported 18.19 million paying users as of mid-2026, the second largest documented user base on this list. What it lacks is the records side of document management: there are no metadata templates, approval workflows or retention schedules comparable to Laserfiche, DocuWare or M-Files. Prices showed in euros from our location, so the price check is pending.

   Strengths

   • +18.19 million paying users reported in mid-2026
   • +Advanced includes end-to-end encryption and ransomware detection
   • +Free Basic plan for trying the apps

   Limitations

   • −No metadata-driven records management or retention schedules
   • −Audit logs and SSO require the Advanced plan
   • −USD prices did not load from our location, so the price check is pending

   SummaryDropbox is the best choice for small teams that mainly need shared folders because Standard includes 3,000 GB for the team and 180 days of file recovery. Offices that must classify and retain records should look at Laserfiche or DocuWare.

5. 5

   Laserfiche

   A document management and process automation platform with records lifecycle management, forms and AI agents.

   8.3overall

   A document management and process automation platform with records lifecycle management, forms and AI agents.

   Best forgovernment agencies and records-heavy departments

   Adoption data

   LeaderLaserfiche states on its homepage that Gartner named it a Leader in the 2026 Gartner Magic Quadrant for Document Management.

   Laserfiche, Laserfiche homepage (2026): “Gartner® named Laserfiche a Leader in the 2026 Gartner Magic Quadrant™ for Document Management.”

   Laserfiche is a full document management and automation platform rather than a file sharing tool, and it shows in the plan contents. Professional costs $73 per user per month billed annually with a 5-user minimum and includes 100 GB of storage per user, one repository, custom forms, process automation and reporting, Laserfiche AI agents and AI data extraction, classification and tagging, plus native Microsoft 365 collaboration. Business, at $93 per user per month from 25 users, adds Records Lifecycle Management, an advanced audit trail, SSO, MFA and SCIM provisioning and public content portals, which is what records officers in government or regulated firms usually need. Business+ lowers the per-user rate to $42 for 500 users or more. The cloud service is SOC 2 Type 2+, HIPAA and ISO 27001 certified, and a WORM Vault add-on covers write-once storage. Laserfiche says Gartner named it a Leader in the 2026 Magic Quadrant for Document Management. The trade-off is cost: it is the most expensive verified entry price here, before implementation fees.

   Strengths

   • +Records management, audit trail and retention schedules built into the Business plan
   • +SOC 2 Type 2+, HIPAA and ISO 27001 certified cloud security
   • +Business+ drops to $42 per user per month for organizations of 500 users or more

   Limitations

   • −Highest verified entry price here at $73 per user per month with a 5-user minimum
   • −Records Lifecycle Management requires the Business plan at $93 per user per month and 25 users
   • −Pricing excludes professional services and implementation fees

   SummaryLaserfiche is the best choice for government agencies and records-heavy departments because its Business plan includes Records Lifecycle Management, an advanced audit trail and legal hold support. Small offices that only need shared folders will pay far less with SharePoint or ShareFile.

6. 6

   ShareFile

   Progress ShareFile, a secure file sharing and client portal service with e-signatures, requests and workflows.

   8.3overall

   Progress ShareFile, a secure file sharing and client portal service with e-signatures, requests and workflows.

   Best foraccounting, legal and finance firms exchanging files with clients

   Adoption data

   86,000Progress said the ShareFile acquisition, completed in 2024, was expected to add more than 86,000 customers.

   Progress Software, Progress Completes Acquisition of ShareFile (2024): “more than 86,000 customers to Progress”

   ShareFile, now owned by Progress Software, focuses on the document exchange that professional services firms do every day. The Advanced plan costs $16.50 per user per month paid annually, or $18.15 monthly, with a 3-user minimum, and covers encrypted storage and sharing, secure email integrations, real-time co-editing, granular access controls and basic reporting. Premium, at $26.00 per user per month paid annually, adds the parts most client-facing offices want: e-signatures, document requests, tasks, forms, workflow automation, an enhanced client portal and support for HIPAA, FINRA and SEC compliance. Enterprise adds automated provisioning and security monitoring, and a separate Virtual Data Room plan serves audits and M&A at $69.30 per user per month paid annually. Progress said the purchase would add more than 86,000 customers. ShareFile is less suited to internal records programs, since it is built around folders and sharing rather than metadata and retention schedules.

   Strengths

   • +Second lowest verified entry price here at $16.50 per user per month, paid annually
   • +Client-facing requests, forms and e-signatures in one product
   • +More than 86,000 customers at the time Progress acquired it

   Limitations

   • −Every plan requires at least 3 users, and the data room at least 5
   • −Client portal and workflow tools start on Premium at $26.00 per user per month, paid annually
   • −Built around sharing rather than metadata-based records management

   SummaryShareFile is the best choice for accounting and legal firms that exchange documents with clients because its Premium plan bundles a client portal, document requests and e-signatures for $26.00 per user per month, paid annually. Offices with no client exchange can get internal libraries cheaper in SharePoint.

7. 7

   Zoho WorkDrive

   Zoho's team file management service with team folders, OCR search, data templates and the Zoho office apps.

   8.2overall

   Zoho's team file management service with team folders, OCR search, data templates and the Zoho office apps.

   Best forsmall businesses on a budget, especially Zoho users

   Adoption data

   750kZoho says on the WorkDrive product page that more than 750,000 businesses use the service.

   Zoho, Zoho WorkDrive product page (2026): “Over 750k businesses”

   Zoho WorkDrive gives small offices more document management structure than a basic sync service at a modest cost. All plans start with 3 users. Starter includes 1 TB of shared storage for up to 10 users and a 10 GB upload limit, Team raises that to 3 TB and 50 GB uploads, and Business to 5 TB with 250 GB uploads, adding 100, 300 or 500 GB per extra user. Useful records features include data templates and custom fields for metadata, OCR and object detection in search, file activity timelines, access stats, Mark as Final read-only locking and archiving of unused team folders. Business adds custom workflows, data loss prevention policies, classification labels and an exportable admin audit trail. Zoho reports more than 750,000 businesses on WorkDrive. The pricing page showed rupee prices from our location, so the USD price is pending. There is no formal retention schedule engine comparable to Laserfiche or M-Files.

   Strengths

   • +Starter includes 1 TB of team storage for up to 10 users
   • +Metadata templates and OCR search are uncommon at this price tier
   • +Over 750,000 businesses reported on the product page

   Limitations

   • −Plans start at 3 users; 1 to 2 users must contact sales
   • −Custom workflows and DLP policies require the Business plan
   • −USD prices did not load from our location, so the price check is pending

   SummaryZoho WorkDrive is the best choice for small businesses on a budget because its Starter plan includes 1 TB of team storage, OCR search and metadata templates. Organizations with formal retention requirements should look at Laserfiche or M-Files.

8. 8

   DocuWare

   A cloud document management and workflow automation system sold through partners, with Intelligent Indexing and forms in every plan.

   8.0overall

   A cloud document management and workflow automation system sold through partners, with Intelligent Indexing and forms in every plan.

   Best formidsize companies digitizing invoices, HR files and contracts

   Adoption data

   21,000DocuWare said in its 2026 Gartner Magic Quadrant release that more than 21,000 customers use its software.

   DocuWare, DocuWare Named Challenger in 2026 Gartner Magic Quadrant for Document Management (2026): “Trusted by more than 21,000 customers”

   DocuWare is a dedicated document management and workflow product aimed at turning paper-heavy processes such as invoice approval, contract management and employee onboarding into digital ones. DocuWare Cloud runs on Microsoft Azure as a multitenant service and is sold in fixed bundles: Cloud 4 with 4 users and 20 GB, Cloud 15 with 15 users and 50 GB, Cloud 40 with 40 users and 500 GB, and Cloud 100 with 100 users and 1,000 GB. Every bundle includes the full feature set, including Intelligent Indexing for automatic data capture, Workflow Manager and form creation, and users and storage can be extended at any time. Data centers in the U.S., EU, Japan and Australia help with residency rules. DocuWare reports more than 21,000 customers and was named a Challenger in the 2026 Gartner Magic Quadrant for Document Management. Prices are not published and sales run through partners, so budgeting requires a quote, and the entry bundle's 20 GB is small for scanned archives.

   Strengths

   • +Full feature set in every cloud plan, with users and storage as the only variables
   • +Named a Challenger in the 2026 Gartner Magic Quadrant for Document Management
   • +More than 21,000 customers reported in 2026

   Limitations

   • −No public prices; plans are sold through DocuWare partners
   • −Smallest plan includes only 20 GB of storage
   • −Feature depth means more setup than a file sharing service

   SummaryDocuWare is the best choice for midsize companies digitizing invoices and HR files because every cloud plan includes Intelligent Indexing, Workflow Manager and Forms. Buyers who want a published price should compare Laserfiche.

9. 9

   M-Files

   A metadata-driven document management platform with Microsoft 365 integration and the M-Files Aino AI assistant.

   8.0overall

   A metadata-driven document management platform with Microsoft 365 integration and the M-Files Aino AI assistant.

   Best forprofessional services and engineering firms organizing by client or project

   Adoption data

   6,000+M-Files states on its homepage that more than 6,000 organizations use its software.

   M-Files, M-Files homepage (2026): “Trusted by 6,000+ organizations worldwide across document-driven industries”

   M-Files organizes documents by what they are rather than where they are saved: users tag a file with metadata such as client, project or document type, and the same file then appears in every relevant view. It is sold in two plans. Essentials covers native Microsoft 365 experiences, everyday AI help from M-Files Aino, automated graphical workflows, security and access controls, version control and lifecycle management, and audit features. Enterprise adds Aino agents that extract metadata and classify documents, federated authentication with enterprise key management, custom versioning schemes, an extended audit log, no-code document automation and secure external collaboration. Add-ons include Outlook Pro for archiving email with metadata, Premium Cloud as a single-tenant Azure deployment, and storage in the customer's own Microsoft 365 tenant for data residency. M-Files says more than 6,000 organizations use it. Its Essentials price displayed in euros from our location, so we mark it pending, and Enterprise is quote only.

   Strengths

   • +Metadata model suits firms filing by client, project or case
   • +Option to store content in the customer's own Microsoft 365 environment
   • +Secure external collaboration on the Enterprise plan

   Limitations

   • −Price shown in euros from our location, so the USD check is pending
   • −Enterprise pricing requires a sales quote
   • −Smaller documented customer base than the file sharing platforms here

   SummaryM-Files is the best choice for professional services and engineering firms that file by client or project because its metadata model shows one document in every relevant view. Offices that prefer simple folders will adapt faster to SharePoint or Dropbox.

10. 10

    Revver

    A document management and workflow platform, formerly eFileCabinet, with mix-and-match user license tiers.

    7.7overall

    A document management and workflow platform, formerly eFileCabinet, with mix-and-match user license tiers.

    Best formid-market offices that want to pay per role

    Adoption data

    2000+Revver's homepage shows a 4.4 out of 5 star rating from more than 2,000 teams.

    Revver, Revver homepage (2026): “4.4/5 Stars from 2000+ teams”

    Revver, the company formerly known as eFileCabinet, prices its document management by role, which helps offices where only a few people build workflows and most staff just look up files. A Basic license costs $25 per user per month and covers document access, uploads, metadata search, internal sharing, approvals and PDF editing; Revver says Basic can fall to $4 per user with enough licenses. Essentials, at $67, adds creating forms and sending document and e-signature requests, and Full, at $87, adds managing workflows, automations, templates, governance, users and security profiles. New users get unlimited storage and unlimited use of the Revver AI Smart Suite on every tier, and capture options include zonal OCR, email imports, watch folders and upload links. There are no account-wide minimums. The adoption evidence is thin: the homepage cites a 4.4 out of 5 rating from more than 2,000 teams, well below the figures other vendors here publish.

    Strengths

    • +No account-wide minimums, so staff who only view files can stay on Basic
    • +Unlimited storage for new users
    • +14-day free trial offered

    Limitations

    • −Workflow and automation management require the Full license at $87 per user per month
    • −Pricing excludes professional services and implementation fees
    • −Smallest documented adoption figure on this list

    SummaryRevver is the best choice for mid-market offices that want to pay per role because Basic licenses start at $25 per user per month with no account-wide minimum. Teams that need every user building workflows will pay $87 per user, close to Laserfiche Professional.

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