10 Best Task Management Apps of 2026

1. 1

   Todoist

   A cross-platform to-do list app from Doist with personal projects, filters, natural language capture and a shared team workspace.

   9.0overall

   A cross-platform to-do list app from Doist with personal projects, filters, natural language capture and a shared team workspace.

   Best forIndividuals and small teams who want one cross-platform to-do app

   Adoption data

   50 millionDoist says more than 50 million professionals use Todoist to organize work and personal tasks.

   Doist, Todoist | A To-Do List to Organize Your Work & Life (2026): “Join 50+ million professionals who simplify work and life”

   Todoist ranks first because it combines the largest user base published by a dedicated to-do app on this list with one of the lowest verified paid prices. Doist says more than 50 million professionals use it. The free Beginner plan covers 5 personal projects, Smart Quick Add, task reminders, list and board layouts and 3 filter views, which is enough for a single person to test the app properly. Pro, at $5 per month on yearly billing or $7 monthly, raises the limits to 300 projects and 150 filter views and adds calendar and table layouts, task duration, deadlines, full reporting history and Task Assist. Business costs $8 per user per month yearly and adds a shared team workspace with up to 500 team projects, team roles and permissions and centralized billing. The main limits are on the free tier: 5 MB uploads, one week of activity history and no calendar view. Teams that need Gantt charts or dependencies should look at ClickUp or Asana instead.

   Strengths

   • +Pro costs $5 per month billed yearly, $60 a year
   • +Free plan includes Smart Quick Add, reminders and 3 filter views
   • +Business plan at $8 per user per month covers personal and team tasks in one account

   Limitations

   • −Free plan stops at 5 personal projects and 1 week of activity history
   • −Calendar and table layouts require Pro
   • −File uploads are capped at 5 MB on the free plan

   SummaryTodoist is the best choice for most people because its $5 Pro plan unlocks 300 projects and a calendar layout on every major platform. Teams that plan with Gantt charts should pick ClickUp or Asana.

2. 2

   TickTick

   A to-do list and calendar app that combines tasks, habits, countdowns, an Eisenhower Matrix and AI features in one subscription.

   8.7overall

   A to-do list and calendar app that combines tasks, habits, countdowns, an Eisenhower Matrix and AI features in one subscription.

   Best forIndividuals who want tasks, habits and a calendar in one app

   Adoption data

   47KTickTick's iPhone app has about 47,000 ratings on the US App Store, averaging 4.9 out of 5.

   Apple App Store, TickTick:To-Do List & Calendar (2026): “4.9 out of 5 47K Ratings”

   TickTick takes second place on value: a single Premium plan at $49.99 a year, under $4.17 a month, adds features that other apps sell separately or not at all. The free plan already includes list and Kanban views, natural language reminders and cross-platform sync, with limits of 9 lists and 99 tasks per list. Premium raises those to 299 lists and 999 tasks per list, adds multiple calendar views, a timeline view, task duration and email reminders, and unlocks AI features such as an assistant and voice capture. Habits, countdowns and an Eisenhower Matrix are built in, so one app can replace a separate habit tracker. Adoption is harder to read because the vendor publishes no user count; its iPhone app has about 47,000 US App Store ratings averaging 4.9. TickTick is built for individuals and small shared lists. Shared lists cap at 29 members on Premium, and the pricing page lists no team plan with admin roles.

   Strengths

   • +One Premium plan at $49.99 a year covers every platform
   • +Premium allows 299 habits and 299 countdowns
   • +Refunds within 14 days for purchases through Google Play, PayPal or Stripe

   Limitations

   • −Free plan allows 2 reminders per task and 1 attachment per day
   • −Shared lists are limited to 2 members on Free and 29 on Premium
   • −No team plan with admin roles or centralized billing on the pricing page

   SummaryTickTick is the best value for individuals because $49.99 a year adds calendar views, a timeline and 299 habit trackers to the task list. Teams that need admin roles should choose Todoist Business or Asana.

3. 3

   ClickUp

   A work management app that combines tasks, docs, chat, goals and AI in one workspace for teams.

   8.6overall

   A work management app that combines tasks, docs, chat, goals and AI in one workspace for teams.

   Best forTeams that run tasks, docs and projects in one app

   Adoption data

   5MClickUp says more than 5 million teams use its platform.

   ClickUp, ClickUp Customers (2026): “The receipts from 5M+ teams running on ClickUp”

   ClickUp places third because it offers the widest feature set on this list and a free plan generous enough for small teams, though its per-seat price is higher than the personal apps above it. The company says more than 5 million teams use it. The Free Forever plan includes unlimited tasks and subtasks, unlimited free members, collaborative docs, Kanban boards, a calendar view, sprint management and time tracking, with 60 MB of storage. Core, at $9 per user per month on yearly billing against a $12 regular price, adds custom fields and task types, unlimited storage, unlimited Gantt charts and forms, 1,000 automations a month, goals and guest permissions. Business at $17 per user per month yearly adds more AI credits. For one person managing errands, this is more structure than needed, and the 60 MB free storage cap fills quickly with attachments. For teams that want tasks to connect to docs and project timelines, it covers the most ground for the price.

   Strengths

   • +Free plan allows unlimited free members
   • +Core at $9 per user per month yearly includes unlimited Gantt charts
   • +Docs, chat and forms sit in the same workspace as tasks

   Limitations

   • −Free plan storage is limited to 60 MB
   • −Core's $9 price requires yearly billing; the regular price is $12
   • −The breadth of features is more than a personal to-do list needs

   SummaryClickUp is the best choice for teams because its $9 Core plan includes unlimited Gantt charts, custom fields and 1,000 automations a month. People who only need a personal list will find Todoist or TickTick simpler.

4. 4

   Microsoft To Do

   Microsoft's free task app with a My Day planner, shared lists and task sync with Outlook and Microsoft 365.

   8.6overall

   Microsoft's free task app with a My Day planner, shared lists and task sync with Outlook and Microsoft 365.

   Best forOutlook and Microsoft 365 users who want a free list app

   Adoption data

   270KMicrosoft To Do's iPhone app has about 270,000 ratings on the US App Store, averaging 4.7 out of 5.

   Apple App Store, Microsoft To Do (2026): “4.7 out of 5 270K Ratings”

   Microsoft To Do ranks fourth on the strength of adoption and price rather than features. It is free on every device, and its iPhone app has about 270,000 ratings on the US App Store, the most of any app on this list. The core is the My Day planner, which suggests tasks from across your lists each morning. Tasks can carry one-time or recurring due dates, reminders, notes, smaller steps and attachments of up to 25 MB. Lists can be shared with family, friends or colleagues, and everyone gets notified when tasks are created, completed or removed. The main reason to choose it is Microsoft 365: flagged Outlook emails show up as tasks, and lists are hosted on the Microsoft 365 service. The vendor feature list does not include boards, timelines or project roles, so teams running projects will outgrow it. For an individual on Outlook who wants a clean, free list, it is hard to argue against.

   Strengths

   • +Free with no paid tier to upgrade to
   • +Largest US App Store rating count among the apps here, about 270,000
   • +Flagged Outlook emails appear as tasks

   Limitations

   • −No board, timeline or Gantt view listed in the vendor feature list
   • −Built around lists and My Day rather than projects with assignees and roles
   • −Most useful for people already using Outlook or Microsoft 365

   SummaryMicrosoft To Do is the best free choice for Outlook users because flagged emails become tasks at no cost. Teams that need boards or assignee roles should look at Trello or Asana.

5. 5

   Notion

   A connected workspace for docs, wikis and databases that can be set up as a task and project tracker.

   8.5overall

   A connected workspace for docs, wikis and databases that can be set up as a task and project tracker.

   Best forTeams that want tasks inside their docs and wiki

   Adoption data

   100MNotion announced that it had passed 100 million users.

   Notion, 100 million of you (2024): “Last month, Notion passed 100M users”

   Notion earns its place on adoption: the company announced it had passed 100 million users, the largest figure published by any vendor here. It is not a dedicated to-do app. Tasks live in databases, which on the free plan already support subtasks, dependencies and custom properties, so a team can build a tracker that sits next to its meeting notes, specs and wiki. Notion Calendar connects several calendars to show work and time together, and the free plan also includes basic forms and published pages. Plus adds charts from database data and custom forms, and Business adds Notion's AI agent features, with Custom Agents billed at $10 per 1,000 monthly Notion credits after a free trial. The trade-off is setup: you build task views from databases or templates rather than opening a ready list. Paid prices appeared only in euros from our location, so the US dollar check is pending and value is scored conservatively.

   Strengths

   • +100 million users, the largest published figure on this list
   • +Free plan includes databases with subtasks and dependencies
   • +Tasks can live next to meeting notes, specs and wikis

   Limitations

   • −Task views must be built from databases or templates rather than ready on first launch
   • −US dollar price did not load from our location, so the paid price is pending
   • −Custom Agents cost extra at $10 per 1,000 monthly Notion credits after the trial

   SummaryNotion is the best choice for teams that want tasks inside their documentation because its free databases support subtasks and dependencies. People who want a ready-made to-do list should start with Todoist or TickTick.

6. 6

   Any.do

   A to-do list, daily planner, calendar and reminders app with personal, family and team plans.

   8.3overall

   A to-do list, daily planner, calendar and reminders app with personal, family and team plans.

   Best forFamilies and individuals who want reminders on WhatsApp

   Adoption data

   50,000,000Any.do says it is used by more than 50 million individuals, families and teams.

   Any.do, Any.do Pricing (2026): “Trusted by +50,000,000 highly productive individuals, families and teams”

   Any.do combines a to-do list, daily planner, calendar and reminders, and it is the only app here with a dedicated family plan on its pricing page. The company says more than 50 million individuals, families and teams use it. The free Personal plan covers tasks and lists, reminders, a calendar, the daily planner and sync across devices. Premium, at $4.99 per month billed annually or $7.99 monthly, adds recurring tasks, WhatsApp reminders, AI features, color tags and location reminders. Family costs $8.33 per month for 4 members on annual billing and adds a shared family space, a shared grocery list and up to 4 shared projects. Teams is $4.99 per member per month annually with unlimited boards and members. The catch is that recurring tasks, a basic feature in Todoist, TickTick and Microsoft To Do free tiers, sit behind the Premium paywall here. For a household that wants shared groceries and reminders on WhatsApp, the Family plan is good value.

   Strengths

   • +Premium costs $4.99 per month billed annually
   • +Family plan covers 4 members for $8.33 per month billed annually
   • +Reminders can arrive through WhatsApp on Premium

   Limitations

   • −Recurring tasks require Premium
   • −Monthly billing raises Premium to $7.99
   • −No published customer or revenue figures beyond the vendor's own user claim

   SummaryAny.do is the best choice for households because its $8.33 Family plan covers 4 members with shared lists and groceries. People who rely on recurring tasks without paying should pick Microsoft To Do or Todoist instead.

7. 7

   Asana

   A work management platform for team tasks and projects with list, board, calendar, timeline and Gantt views.

   8.3overall

   A work management platform for team tasks and projects with list, board, calendar, timeline and Gantt views.

   Best forGrowing teams that track projects against deadlines

   Adoption data

   26,778Asana reported 26,778 Core customers, those spending $5,000 or more a year, up 7 percent year over year.

   Asana, Asana quarterly results press release (2026): “The number of Core customers, or customers spending $5,000 or more on an annualized basis, grew to 26,778, an increase of 7% year over year.”

   Asana brings the strongest project features of the team tools here, but its per-seat price pulls it to sixth. As a public company it discloses its paying base: 26,778 Core customers spending at least $5,000 a year, up 7 percent. The free Personal plan suits one or two people, with unlimited tasks and projects, list, board and calendar views, unlimited storage with a 100 MB file cap and more than 100 integrations. Starter, at $10.99 per user per month on annual billing or $13.49 monthly, removes the seat cap and adds timeline and Gantt views with task dependencies, reporting dashboards and Asana AI features with monthly request limits. Advanced costs $24.99 per user per month yearly and adds capacity planning and goals. For a small team that only needs shared lists, Todoist Business or Trello Standard cost less. Asana pays off when tasks roll up into projects with deadlines and dependencies that a manager needs to watch.

   Strengths

   • +Starter has no user seat limits
   • +Unlimited storage with files up to 100 MB on every plan
   • +Public company that discloses customer counts in quarterly results

   Limitations

   • −Free Personal plan covers only 2 users
   • −Starter costs $10.99 per user per month yearly, more than Todoist Business or Trello Standard
   • −Advanced jumps to $24.99 per user per month yearly

   SummaryAsana is the best choice for growing teams because Starter adds Gantt views and dashboards with no seat limit. Individuals and couples can stay on the free Personal plan or pick a cheaper personal app.

8. 8

   Google Tasks

   Google's free task list app that syncs with Gmail and Google Calendar.

   8.1overall

   Google's free task list app that syncs with Gmail and Google Calendar.

   Best forGmail and Google Calendar users who want a simple free list

   Adoption data

   108KGoogle Tasks' iPhone app has about 108,000 ratings on the US App Store, averaging 4.8 out of 5.

   Apple App Store, Google Tasks: Get Things Done (2026): “4.8 out of 5 108K Ratings”

   Google Tasks is the simplest app on this list, and that is both its appeal and its limit. It is free, and its iPhone app has about 108,000 US App Store ratings averaging 4.8. The feature list is short: task lists, subtasks, task details, due dates with notification reminders and sorting by date or drag-and-drop. What sets it apart is Gmail. You can create a task straight from an email, see tasks in the Gmail side panel and trace a task back to the email it came from, and tasks created in Gmail or Calendar on the web appear on your phone. There are no boards, calendar layouts, labels or team roles in the vendor's feature list, so it scores lowest on features here. For someone whose work starts in Gmail and who wants a free place to park follow-ups, it does the job with no setup. Anyone who wants projects or filters should move up to Todoist or TickTick.

   Strengths

   • +Free with no paid tier
   • +Tasks created in Gmail or Calendar on the web appear on mobile
   • +About 108,000 US App Store ratings averaging 4.8

   Limitations

   • −Vendor feature list covers lists, subtasks, details and due dates only
   • −No board, calendar layout or team roles in the app's feature list
   • −Most useful for people already working in Gmail and Google Calendar

   SummaryGoogle Tasks is the best free choice for Gmail users because any email can become a task that shows in the Gmail side panel. People who need projects, filters or boards should pick Todoist or Trello.

9. 9

   Things

   Cultured Code's award-winning personal task manager for iPhone, iPad, Mac, Apple Watch and Apple Vision Pro, sold as one-time purchases.

   7.9overall

   Cultured Code's award-winning personal task manager for iPhone, iPad, Mac, Apple Watch and Apple Vision Pro, sold as one-time purchases.

   Best forApple users who prefer a one-time purchase to a subscription

   Adoption data

   28KThings 3 for iPhone has about 28,000 ratings on the US App Store, averaging 4.8 out of 5.

   Apple App Store, Things 3 (2026): “4.8 out of 5 28K Ratings”

   Things is the only app on this list sold as one-time purchases, which makes it the pick for Apple users who are tired of subscriptions. The iPhone app costs $9.99 and the Mac app $49.99 on the US App Store, with iPad and Apple Vision Pro versions sold separately, and sync through Things Cloud is free. The iPhone app has about 28,000 US App Store ratings averaging 4.8. Features center on personal planning: to-dos with notes, tags, schedules and checklists, projects with headings and deadlines, Areas for each part of life, reminders, repeating to-dos, a This Evening section, calendar integration and Mail to Things for turning emails into to-dos. Cultured Code says the app has won two Apple Design Awards. The limits are clear: there is no Android, Windows or web app listed, no free plan, and the App Store description lists no team features. Buying iPhone and Mac versions together costs $59.98, which equals about a year of Todoist Pro.

   Strengths

   • +One-time price instead of a subscription
   • +Sync through Things Cloud is free
   • +Two Apple Design Awards, according to the vendor

   Limitations

   • −Each platform is a separate purchase: $9.99 on iPhone and $49.99 on Mac
   • −Sold for Apple devices only
   • −No free plan; only the Mac app has a free trial

   SummaryThings is the best choice for Apple users who want to avoid subscriptions because the iPhone app is a $9.99 one-time purchase with free sync. Anyone on Android or Windows, or who shares lists, should pick Todoist or TickTick.

10. 10

    Trello

    Atlassian's board-based app for organizing tasks as cards in lists, with automation and Power-Ups.

    7.9overall

    Atlassian's board-based app for organizing tasks as cards in lists, with automation and Power-Ups.

    Best forSmall teams that track tasks on visual boards

    Adoption data

    10MTrello's Android app shows more than 10 million downloads on Google Play.

    Google Play, Trello: Daily Task Tracker (2026): “10M+ Downloads”

    Trello organizes tasks as cards on boards, which makes it easy to see what is waiting, in progress and done. Its Android app shows more than 10 million Google Play downloads; Atlassian does not break out a separate Trello user count on its pricing page, so adoption is scored conservatively. The free plan covers up to 10 collaborators per Workspace with unlimited cards, up to 10 boards, an Inbox that captures to-dos from email, Slack and Teams, unlimited Power-Ups and 250 automation command runs a month. Standard, at $5 per user per month billed annually or $6 monthly, adds unlimited boards, AI features, card mirroring, custom fields, advanced checklists and 250 MB file uploads. Calendar, Timeline, Table, Dashboard and Map views require Premium at $10 per user per month yearly, which is a drawback for people who plan by date. Trello fits small teams that think in stages, while date-driven planners should look at TickTick or ClickUp.

    Strengths

    • +Standard costs $5 per user per month billed annually
    • +Free plan covers up to 10 collaborators per Workspace
    • +Unlimited Power-Ups per board, even on Free

    Limitations

    • −Free plan stops at 10 boards per Workspace and 10 MB per file
    • −Calendar and Timeline views require Premium at $10 per user per month yearly
    • −Free plan includes 250 Workspace command runs per month

    SummaryTrello is the best choice for small teams that plan on boards because Standard costs $5 per user per month and the free plan covers 10 collaborators. People who plan by date should note that calendar views need Premium.

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